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How to advance code name your mail - time-management

 

Letters, magazines, bills, flyers, what to do with them all. There be supposed to be only two responses to every piece of mail or e-mail, do amazing with it, or toss it!

The best way, as always, to deal with it all is in an ordered fashion.

One of the quickest ways to do this is to have the next folders:

A red one for belongings that must be dealt with immediately. This would consist of whatever thing that needs an abrupt response, amazing that has to be done today. A epistle you must act in response to, a assembly you have to schedule, a article you need to do, a call call that needs to be made. In this folder you will need to prioritize what needs to be handled first, second, etc.

Bills that come in and need to be paid be supposed to be located in your tickler file a duo days ahead of their due date to bank account for mailing time. So as you are aperture your bills that come in the mail, check the due date and place them in your tickler file. If it has to be paid upon receipt, put it in the red folder so you can deal with it immediately.

Meetings (flyers) that have to be attended are positioned in a gray folder. Be sure to check the dates, highlight them. Your next step is to be sure to place them on your calendar, and then to delight them two days beforehand for your analysis or if there is something you need to do or arrange for the meeting.

If you accept assembly highlights or action by mail, these can be located in a fair folder for your examination at a later date. These are the types of belongings that can be read at some point in lunch, or while back up up files, printing, etc.

Magazines and articles you be given can be sited in a black folder. This is your appraisal folder. Take it with you when you go on appointments that you know you will have some lag time. Read at some stage in lunch. Schedule time in the dawn and weekends. If you make appraisal a part of your daily schedule, it won't pile up. And remember, once you read it, file it away, or toss it.

Every piece of paper must cause a reaction, the answer might be to deal with it, file it, or toss it, but one of them needs to occur. If you adhere to this austere rule, you can keep mail and formalities under control, and your sanity to boot.

Copyright DeFiore Enterprises 2000

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